Barbershop management system

Every cut booked, paid and counted.

KinyoziHQ runs your bookings, M-Pesa and cash, barber commissions and clients in one place. You see exactly what the barbershop makes, from your phone, wherever you are.

Book a free demo See what it does
  • M-Pesa, cash and card
  • SMS and WhatsApp reminders
  • A login for every barber
A barbershop owner in his Nairobi barbershop holding his phone while his barbers work behind him
Kinyozi Palace · TodayExample
Takings so far
KES 23,400
M-Pesa 15,900Cash 6,000Card 1,500
Walk-in queue
3 waiting ~25 min wait
Barbers today
BKBrian9 cuts · 5,400
KOKevo7 cuts · 4,200
OMOtieno6 cuts · 3,300
M
M-Pesa matched to BrianQHT4K8L2P1 · KES 600 · Fade + beard

Where barbershops lose money

Four problems every barbershop owner knows

Most barbershops don't lose money on a slow day. They lose it in small leaks you can't see from the chair.

A barber waits beside an empty barber chair for a client who didn't show up
The empty chair at 10:30 is a cut you never get paid for.

Saturday slots lost to no-shows

Automatic SMS and WhatsApp reminders, plus deposits. Clients who book either show up or pay for the slot.

Cash that never reaches the till

Every cut shows up in the records. Each M-Pesa payment is matched to a service and a barber, so pocketing gets hard.

Pay-day arguments over commission

Commission is worked out for you. Percentage, fixed rate or chair rent. Everyone sees the same numbers.

Regulars who quietly stop coming

Win them back automatically. KinyoziHQ spots clients who haven't been in for a while and sends a reminder or discount.

Everything in one system

One system for the whole barbershop

Bookings, money, staff, clients, marketing, stock, reports and branches, all in one place. Jump to any area.

Bookings

Bookings and time

A full diary without the calls, texts and clashes.

  • Clients book online 24/7, without calling or texting.
  • No more double bookings or clashes between barbers.
  • Automatic SMS or WhatsApp reminders cut no-shows.
  • Deposits hold a slot, so time-wasters pay or stay away.
  • A live walk-in queue shows people how long they'll wait.
  • Open slots are filled by alerting clients on a waitlist.
  • Set each barber's working hours, days off and breaks.
A barber giving a young client a sharp skin fade with clippers
Saturday · Brian's chairExample
09:00Fade + beardDennis M. · reminder confirmedDeposit paid
09:45Kids cutWanjiru for Liam · booked onlineConfirmed
10:30Open slotCancelled at 7:52amWaitlist alerted
11:15BreakSet by Brian

Payments

Money and payments

Every shilling recorded, matched and added up.

  • Record every sale, whether cash, M-Pesa or card, so nothing goes missing.
  • Match M-Pesa payments to the right service and the right barber.
  • See daily, weekly and monthly income at a glance.
  • Track expenses like rent, products, electricity and water.
  • Know your real profit, not just what came in.
  • Reduce theft and pocketing, because every cut shows up in the records.
  • Sell and track gift cards, packages and prepaid bundles.
A client paying for his haircut with mobile money at the barbershop counter
This monthExample
Income412,600
Rent−85,000
Products−31,400
Electricity & water−12,900
Commissions−99,100
Real profit (KES)184,200
Latest M-Pesa
QJK2M7R4XA · KES 800 → Beard sculpt · Kevo

Staff & pay

Staff and commissions

Pay that's worked out for you, and no more arguments about it.

  • Commission worked out automatically: percentage, fixed rate or chair rent.
  • No fights about pay, because everyone sees the same numbers.
  • See who brings in the most money and who has the most repeat clients.
  • Track attendance and lateness.
  • Each barber gets their own login to see bookings and earnings.
  • Run the barbershop without being there all day.
Three barbers in aprons standing together in their barbershop
Pay this weekExample
BarberDealSalesPay
Brian40%18,0007,200
Kevo150 / cut42 cuts6,300
OtienoChair rent—pays 3,500
Late check-ins this weekKevo · 2

Clients

Clients and loyalty

Know every client, and give them reasons to come back.

  • A record of every client: name, phone, visit history and spending.
  • Style notes like “No. 2 on sides, fade high”, so any barber can repeat the cut.
  • Loyalty rewards, such as “the 6th cut is free”.
  • Birthday messages and offers, sent for you.
  • Win back clients who haven't come in for a while with a reminder or discount.
  • Collect reviews and feedback after each visit.
A barber showing a smiling client his fresh fade in a hand mirror
Dennis M.Example
Phone0712 ••• 481
Visits · spent14 · KES 8,400
Style note
No. 2 on sides, fade high. Line up, no beard.
Loyalty12345Free

Marketing

Marketing and growth

Fill slow days and bring in new faces.

  • Send bulk SMS or WhatsApp offers to your client list.
  • Promote slow days, like “Tuesday 20% off”.
  • Referral rewards: bring a friend, get a discount.
  • A booking link for Instagram, TikTok, Google and WhatsApp.
  • Show services, prices and barber portfolios online.
  • Find out where new clients came from.
A young man taking a selfie of his fresh haircut on a busy Nairobi street
Offer to 312 clientsExample
Tuesday is 20% off at Kinyozi Palace ✂️ Book your slot: kinyozihq.com/palaceTue 8:00am ✓✓
Where new clients came from
Instagram38%
Referrals27%
Google21%
TikTok14%

Stock

Stock and products

Never run out of blades on a busy Saturday.

  • Track shaving gel, oils, blades, clippers and other supplies.
  • Get alerts before stock runs out.
  • Sell retail products and track that income separately.
  • Spot waste or products going missing.
Clippers, razor, blades, shaving gel and beard oil on a barber station
Stock levelsExample
Blades12 left
Shaving gel3 btl
Beard oil18
Aftershave9 btl
Check needed
Shaving gel used this week is 2 bottles more than cuts done would need.

Reports

Reports and decisions

Decide with numbers, not guesses.

  • See your busiest days and hours, so you know when to add staff.
  • Find the services that make the most money.
  • Compare this month with last month.
  • Understand your average spend per client.
  • Make choices from numbers instead of guesses.
A barbershop owner reviewing the day's numbers on a tablet after closing
Cuts per day, last weekExample
MonTueWedThuFriSatSun
Average spend per clientKES 640 ▲ 8%

Branches

Growing the business

Ready for your second barbershop, and your third.

  • Run more than one branch from one dashboard.
  • Compare branches side by side.
  • Build standard ways of working that new staff can follow.
  • Keep clean records, so the business is easier to sell, get a loan for, or bring investors into.
The front of a modern barbershop on a Nairobi street at dusk
Branches this monthExample
Kasarani
412,600
▲ 6% vs last month
Westlands
538,900
▲ 11% vs last month
Top service
Fade + beard
Top service
Dreadlock retwist

Peace of mind

Owner's peace of mind

Know your barbershop is fine without phoning anyone.

  • Check the barbershop's numbers from your phone, from anywhere.
  • Spend less time on paperwork and chasing people.
  • Worry less about theft, disputes and lost clients.
  • Look more professional to your clients.
A barbershop owner relaxing at home in the evening, checking his phone
Your phone, 9:04pmExample
Kinyozi Palace closed for the day
KES 23,400 taken · 22 cuts, all recorded · 0 no-shows
Commissions ready
Brian, Kevo and Otieno can see today's earnings

How it works

A day at your barbershop with KinyoziHQ

What happens on a normal day while you're away from the barbershop.

  1. 7:30

    Reminders go out

    Today's clients get an SMS or WhatsApp reminder. Anyone who can't make it frees their slot for the waitlist.

  2. 9:00

    Doors open

    Online bookings and walk-ins land in one queue. Clients see how long they'll wait. No two barbers get the same slot.

  3. 13:00

    Money comes in

    Each M-Pesa, cash or card payment is recorded against the service and the barber who did it.

  4. 18:00

    Pay is worked out

    Commissions update after every cut. Barbers check their own earnings on their login.

  5. 21:00

    You check the numbers

    From your phone you see today's income, expenses, profit and your best barber, without calling anyone.

Money check

How much is leaking from your barbershop?

Move the sliders to match your barbershop. The number is a rough estimate of what goes unpaid or unrecorded each month.

Booked clients who never come and never call.
Cash that goes straight into a pocket, or a sale nobody wrote down.

Lost each month, roughly

KES23,833

That's about KES 286,000 a year, or 48 cuts every month that your barbershop does the work for but doesn't get paid for.

Reminders, deposits and matched payments are built to close exactly these gaps.

Show me how in a demo

Questions

Owners usually ask

Anything else, ask us in the demo.

Does it work with M-Pesa?

Yes. Every M-Pesa payment is recorded and matched to the right service and the right barber, alongside cash and card sales, so your daily totals add up.

Can my barbers see their own earnings?

Yes. Each barber gets their own login to see their bookings and what they've earned. You choose how each one is paid: a percentage, a fixed rate or chair rent.

Can I run the barbershop without being there?

That's the point. Income, expenses, profit, attendance and stock are all on your phone. You don't have to stand at the till to know what happened today.

I have more than one branch. Will it work?

Yes. Run every branch from one dashboard and compare them side by side: income, busiest hours, top services and top barbers.

How do clients book?

You get a booking link to put on Instagram, TikTok, Google and WhatsApp. Clients see your services, prices and barbers' work, pick a slot, and can pay a deposit to hold it.

Is the demo free?

Yes. Fill in the form below and we'll show you the system set up for a barbershop like yours. There's nothing to pay and nothing to install for the demo.

Free demo

See your barbershop run itself

Tell us a little about your barbershop. We'll show you KinyoziHQ set up for a barbershop like yours.

A barbershop owner shaking hands with a KinyoziHQ consultant over a laptop
  1. Fill in the formIt takes under a minute.
  2. We contact youBy WhatsApp or a call, whichever you pick, to agree on a time.
  3. Get your demoWe walk you through bookings, payments, commissions and reports using your own barbershop's details.
What's your biggest headache? (pick any)
How should we reach you?

No payment needed. We only use your number to arrange the demo.

Book a free demo